Miro is an online visual collaboration space, a whiteboard tool you can use during a live online meeting/session. You can also use it as a planning, idea generating, and visualization tool to create simple and comprehensive visualizations and diagrams and collaborate with others on ideas.
Current known uses in the sector
Miro can been used during webinars, online video conference meetings, and community sessions as a brainstorming, meeting, visual collaboration, design, and Newcomer engagement tool.
Gather is a web-based video call platform, building virtual spaces for people to interact live online. With Gather you and your participants create avatars or character that you move/walk around a room or space where you can have audio and video chats with other people. You can also embed videos, presentations, whiteboards, and other features to increase interactions in the space.
Current known uses in the sector
Gather can be used in Citizenship Preparation, Community Connections, Employment-related, Information and Orientation, Library Settlement Partnership, Settlement Workers in Schools, Pre-Arrival as an group communication and discussion tool with clients and communities.
OneDrive from Microsoft is a cloud storage and file syncing service.
Current known uses in the sector
OneDrive can be used in Citizenship Preparation, Community Connections, Employment-related, Information and Orientation, Library Settlement Partnership, Settlement Workers in Schools, Pre-Arrival as a document sharing tool with clients and communities.
Box is an online file sharing, content management, and collaboration service.
Current known uses in the sector
Box can be used in Citizenship Preparation, Community Connections, Employment-related, Information and Orientation, Library Settlement Partnership, Settlement Workers in Schools, Pre-Arrival as a document sharing tool with clients and communities.
Dropbox is a file syncing and sharing, cloud storage service.
Current known uses in the sector
Dropbox can be used in Citizenship Preparation, Community Connections, Employment-related, Information and Orientation, Library Settlement Partnership, Settlement Workers in Schools, Pre-Arrival as a document sharing tool with clients and communities.
According to DropBox, “By default, Dropbox is in the language of the device you use to access your Dropbox account.” You can change the language if you wish.
Google Drive is a cloud storage and file syncing service. Google Drive also includes Google Docs, Google Sheets, and Google Slides, which are a part of an office suite you can use for collaborative editing of documents, spreadsheets, presentations, drawings, forms, and more. Files created and edited through the office suite are saved in Google Drive.
Current known uses in the sector
Google Drive can be used in Citizenship Preparation, Community Connections, Employment-related, Information and Orientation, Library Settlement Partnership, Settlement Workers in Schools, Pre-Arrival as a document sharing tool with clients and communities.
When creating a Google account, a valid name, email address, username, and password are required. It is also optional to provide a phone number to recover your account if the password is lost. Upon creation of your account, Google closely tracks your searches, bookmarks, and location services, among other data. These underlying data collection practices and Google’s sharing of your information with third parties make the use of Google tools for personal purposes unsafe.
Sync.com is a file syncing and sharing, cloud storage service.
Current known uses in the sector
Sync.com can be used in Citizenship Preparation, Community Connections, Employment-related, Information and Orientation, Library Settlement Partnership, Settlement Workers in Schools, Pre-Arrival as a document sharing tool with clients and communities.
Service Context and activities with descriptions about how it could be used in each context – from simple uses to more complex
Ease of use & Accessibility
Sync.com has a simple and easy to use interface. Sync.com does not have information about accessibility features.
Mobile friendly
Sync.com is mobile friendly and has Android and iOS apps.
Privacy/security features, including data security and message encryption
Sync.com has strong Security & privacy, including data storage in Canada. Sync is 100% PIPEDA compliant, and also complies with PIPA, FIPPA, ATIPPA, PHIPA and more.
You can use Microsoft Forms to create forms, surveys, and quizzes as well as to collaboratively edit and share the forms with other people. Use Microsoft forms for intake, pre-workshop or program assessment, program, session, or event evaluation, and more.
Forms is part of the Office 365 suite. Forms can be accessed directly from Teams so you can setup a Forms tab, add an existing form to gather responses, create a new form, show survey results, create notification from your form, collaborate on a form, or conduct a quick poll within a team. All these functions occur within Microsoft Teams. You can link your Microsoft Forms Survey or Quiz to an Excel Spreadsheet. You can also access Forms from a web browser.
Current known uses in the sector
Microsoft Forms can be used in Citizenship Preparation, Community Connections, Employment-related, Information and Orientation, Library Settlement Partnership, Settlement Workers in Schools as a tool to engage with Newcomers capture Newcomer feedback, ideas, insights, suggestions, comprehension, conduct pre- and post-session evaluations and assessments, etc.
Video overview
Pricing
Forms is available to Microsoft 365 with Microsoft Teams for Nonprofits, as well as business and educational accounts. Microsoft have also made Forms available to anyone with a personal Microsoft Account.
Ease of use & Accessibility
Microsoft Forms is a easy way to prepare forms, survey, and quizzes, especially if integrated into your Office 365 suite.
Surveys and assessments created in Microsoft Forms are accessible on mobile devices.
Privacy/security features (including data security and message encryption)
Microsoft Forms is part of Office 365 which has robust data security settings. However, Microsoft 365 Business Premium (Nonprofit Staff Pricing) appears to have more advanced security features according to Microsoft.
Multilingual capabilities
You can access forms in multiply languages. To do this simply click “settings” then “multilingual and select “add additional language”, it will provide a drop-down secondary language you can select from.
Google Sites is a Google web application that allows users to create simple websites. Google Sites is free to use (with a paid option that offers more storage capability) and is included in
Google Sites is a Google web application that allows users to create simple websites. Google Sites is free to use (with a paid option that offers more storage capability) and is included in the Google Workspace which offers discounted rates for nonprofits (including a free tier). If you’re looking for a simple drag-and-drop web design tool for developing class websites, student project sites, or encouraging students to show their knowledge in different ways, check out Google Sites.
If you’re looking for a simple drag-and-drop web design tool for developing class websites, student project sites, or encouraging students to show their knowledge in different ways, check out Google Sites.
Google Sites can be used in Citizenship Preparation, Community Connections, Employment-related, Information and Orientation, Library Settlement Partnership, Settlement Workers in Schools, Pre-Arrival as a tool to share information with Newcomers.
Make sure you do not use a personal Google account. Your organization should have an account, or you should create a separate account that is specific and only for work-related websites or pages created on Google Sites.
Privacy/security features (including data security and message encryption)
When creating a Google account, a valid name, email address, username, and password are required. It is also optional to provide a phone number to recover your account if the password is lost. Upon creation of your account, Google closely tracks your searches, bookmarks, and location services, among other data. These underlying data collection practices and Google’s sharing of your information with third parties make the use of Google tools for personal purposes unsafe.
Canva is an online graphic/image, video, and slideshow design tool you can use to create professional-looking posters, slideshows, images, event flyers, resumes, cards, certificates, infographics, and other media.
Current known uses in the sector
Video overview
Pricing
A basic Canva account can be created by anyone for free. Canva Pro, with more options and access to functionality and resources (such as many more paid templates, images, etc.) is free for Nonprofits, with up to 10 Canva Pro users for free.
Service Context and activities
Canva can be used in Citizenship Preparation, Community Connections, Employment-related, Information and Orientation, Library Settlement Partnership, Settlement Workers in Schools as a tool to create visuals that help in your work.
Ease of use & Accessibility
Canva takes time to learn, but once mastered is easy and fairly intuitive to use. Make use of their tutorials, Design School, Design courses and other useful resources offered by Canva itself.
Mobile friendly
Canva has mobile apps you can use to create and edit your designs.
Privacy/security features (including data security and message encryption)
Canva has security features which can be reviewed here.