Category: Save Documents to the Cloud

Cloud storage sites where you can upload files, sync files saved on your computer to the cloud as backup, as well as use the sites to share files with others as an alternative to emailing (particularly useful for large files), as well as provide spaces where others can share large files with you.

OneDrive
Description

OneDrive from Microsoft is a cloud storage and file syncing service.

Current known uses in the sector
- OneDrive can be used in Citizenship Preparation, Community Connections, Employment-related, Information and Orientation, Library Settlement Partnership, Settlement Workers in Schools, Pre-Arrival as a document sharing tool with clients and communities.
Video overview

Pricing

You can get a free version of OneDrive with up to 5GB of storage. Microsoft has plans with additional features that come with a Microsoft 365 subscription. Microsoft also has a Charity program which offers discounts on Microsoft 365, including OneDrive.

Ease of use & Accessibility

Microsoft has a number of accessibility features, such as voice-controlled navigation, support for multiple assistive devices.

Mobile friendly

OneDrive is mobile friendly and available on Android, iOS, and Windows apps.

Privacy/security features, including data security and message encryption

OneDrive has secure storage features. Microsoft 365 Business Premium (Nonprofit Staff Pricing) appears to have more advanced security features according to Microsoft.

Multilingual capabilities

You can change language and region settings in OneDrive.

Additional resources
- Microsoft Support for OneDrive
February 24, 2022
Box
Description

Box is an online file sharing, content management, and collaboration service.

Current known uses in the sector
- Box can be used in Citizenship Preparation, Community Connections, Employment-related, Information and Orientation, Library Settlement Partnership, Settlement Workers in Schools, Pre-Arrival as a document sharing tool with clients and communities.
Video overview

https://youtu.be/SiD-SK30W38

Pricing

Box has a free plan for up to 10GB of space. They have pricing plans with additional features, as well as a nonprofit discount program.

Ease of use & Accessibility

Box has a simple and easy to use interface.

Box is accessible, meeting standard web accessibility guidelines.

Mobile friendly

Box is mobile friendly and accessible through mobile web browsers as well as Android and iOS apps.

Privacy/security features, including data security and message encryption

Box has strong encryption and security features.

Multilingual capabilities

Box is available in a number of different languages.

Additional resources
- Box Support
- Box Training
February 24, 2022
Dropbox
Description

Dropbox is a file syncing and sharing, cloud storage service.

Current known uses in the sector
- Dropbox can be used in Citizenship Preparation, Community Connections, Employment-related, Information and Orientation, Library Settlement Partnership, Settlement Workers in Schools, Pre-Arrival as a document sharing tool with clients and communities.
Video overview

Pricing

DropBox has a free plan with up to 2GB of storage. They have pricing plans with additional features, as well as a nonprofit discount program.

Ease of use & Accessibility

DropBox has a simple and easy to use interface. Information about accessibility features are here.

Mobile friendly

DropBox is mobile friendly and accessible through mobile web browsers as well as Android and iOS apps.

Privacy/security features, including data security and message encryption

DropBox has strong encryption and security features.

Multilingual capabilities

According to DropBox, “By default, Dropbox is in the language of the device you use to access your Dropbox account.” You can change the language if you wish.

Additional resources
- DropBox Help Center
- Dropbox learn
February 24, 2022
Google Drive
Description

Google Drive is a cloud storage and file syncing service. Google Drive also includes Google Docs, Google Sheets, and Google Slides, which are a part of an office suite you can use for collaborative editing of documents, spreadsheets, presentations, drawings, forms, and more. Files created and edited through the office suite are saved in Google Drive.

Current known uses in the sector
- Google Drive can be used in Citizenship Preparation, Community Connections, Employment-related, Information and Orientation, Library Settlement Partnership, Settlement Workers in Schools, Pre-Arrival as a document sharing tool with clients and communities.
Video overview

Pricing

You can use Google Drive with any free Google account. Google Workspace offers discounted rates for nonprofits (including a free tier).

Ease of use & Accessibility

Google Drive is simple and easy to use.

When creating a Google account, a valid name, email address, username, and password are required. It is also optional to provide a phone number to recover your account if the password is lost. Upon creation of your account, Google closely tracks your searches, bookmarks, and location services, among other data. These underlying data collection practices and Google’s sharing of your information with third parties make the use of Google tools for personal purposes unsafe.

Google has accessibility information for Google Drive.

Mobile friendly

Google Drive is mobile friendly and also accessible through Android and iOS apps.

Privacy/security features, including data security and message encryption

Google Drive security features.

Multilingual capabilities

You can set your preferred language for Google services in your account settings.

Additional resources
- Google Drive Help
February 24, 2022
Sync.com
Description

Sync.com is a file syncing and sharing, cloud storage service.

Current known uses in the sector
- Sync.com can be used in Citizenship Preparation, Community Connections, Employment-related, Information and Orientation, Library Settlement Partnership, Settlement Workers in Schools, Pre-Arrival as a document sharing tool with clients and communities.
Video overview

https://www.youtube.com/watch?v=BjkmkXu99Gw

Pricing

Sync.com offers a free plan with up to 5GB of storage, along with other plans with additional features.

Service Context and activities with descriptions about how it could be used in each context – from simple uses to more complex

Ease of use & Accessibility

Sync.com has a simple and easy to use interface. Sync.com does not have information about accessibility features.

Mobile friendly

Sync.com is mobile friendly and has Android and iOS apps.

Privacy/security features, including data security and message encryption

Sync.com has strong Security & privacy, including data storage in Canada. Sync is 100% PIPEDA compliant, and also complies with PIPA, FIPPA, ATIPPA, PHIPA and more.

Multilingual capabilities

Sync.com is available in English.

Additional resources
- Sync.com Help C enter
February 24, 2022