Sending Email


Gmail is Google’s email service.


Gmail is Google’s email service. Gmail is free to use (with a paid option that offers more storage capability) and is included in the Google Workspace which offers discounted rates for nonprofits (including a free tier).

Current known uses in the sector

  • Some sector organizations use Google Workspace, including Gmail, as their Office Suite and communication software.
  • Gmail can be used in Citizenship Preparation, Community Connections, Employment-related, Information and Orientation, Library Settlement Partnership, Settlement Workers in Schools, Pre-Arrival as a tool to communicate and share information with Newcomers.

Video overview


You can use Gmail with any free Google account. Google Workspace offers additional storage space and other features, and has discounted rates for nonprofits (including a free tier).

Ease of use & Accessibility

Easy to use, including on mobile browsers. Also has Android and iOS apps.

Mobile friendly

Mobile optimized.

Privacy/security features, including data security and message encryption

Google has useful information about Gmail security and privacy here.

When creating a Google account, a valid name, email address, username, and password are required. It is also optional to provide a phone number to recover your account if the password is lost. Upon creation of your account, Google closely tracks your searches, bookmarks, and location services, among other data. These underlying data collection practices and Google’s sharing of your information with third parties make the use of Google tools for personal purposes less secure.

Multilingual capabilities

You can change the language you use in Gmail.

Additional resources

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